Lina: You know.
Matthew Boykin: There you go!
Anna Lohmann: Yeah, when I've got the presentation.
Anna Lohmann: Is that the only presentation
Anna Lohmann: I put it together, so as long as
Anna Lohmann: as long as they were.
Anna Lohmann: I had I had. It was tricky with the
Anna Lohmann: formatting, so I I when I put it in. At 1st it kept the the source formatting, and it.
Anna Lohmann: So I have the other ones just in case it doesn't show up properly.
Anna Lohmann: I'm gonna share this.
Anna Lohmann: I just wanna make sure folks
Anna Lohmann: that's fine.
Anna Lohmann: Okay, we're gonna still get a shirt
Anna Lohmann: principal.
Anna Lohmann: Thank you. You're welcome.
Anna Lohmann: Yeah, yeah, yeah.
Anna Lohmann: Others. It's always kind of
Anna Lohmann: welcome. Everyone. We'll get started. This is the departmental meeting for biostatistics.
Anna Lohmann: it is not 7 62
Anna Lohmann: thanks, Joe.
Anna Lohmann: So we have some guests from the school who'll be with us. So I'll make just a few brief remarks, and then and then get out of the way.
Anna Lohmann: just a little bit of good news. So next month at the departmental meeting. I will give a State of the Department. And Kevin Anstrom will give a state of the coordinating center.
Anna Lohmann: So I'll sort of review achievements of of lots of different things that have happened in the department over the last year or so. But these are just a few recent bits of good news that we've gotten in the last few weeks that I wanted to share with folks. Bonnie Shuksaw received a K. Award probably more than a few weeks ago. But this is a really exciting work on causal inference and infectious diseases. So please join me in a round of applause, congratulating Bonnie.
Anna Lohmann: Those of you who went to Jsm. In Portland last month already know this, and if you're following us on on X, you would also know, but we've been promoting the announcement that Joe Ibrahim won a very distinguished Wilkes Memorial award. This is one of the most distinguished awards that a statistician can receive
Anna Lohmann: the previous winners are like a Who's Who of statisticians? And so congratulations to Joe Ibrahim.
Anna Lohmann: And then, just within the last week or so I learned about 2 new grants that the Department has received the coordinating center under the leadership of Anastasia, Ivanova, Kevin, Anstrom, and others received a approximately 4 million dollars supplement to the large backpack awards. That's great news for the coordinating center.
Anna Lohmann: And then Bai Ming has just received an r 1 as well. We learned about that earlier in the week. So great news on on the Grant funding side of things. Then I just wanted to thank Todd Schwartz for getting together the rosters for the departmental committees this year. Those have been finalized and and circulated.
Anna Lohmann: We hope to hear from the chairs of these different committees at subsequent departmental meetings. So Todd will be reaching out to the chairs of each committee to see when you all would like to present and give us an update on all the great things that are going on within your committees.
Anna Lohmann: Just a few upcoming events I wanted to mention.
Anna Lohmann: So the school is being reaccredited, and that's done through cf and cf. Will be doing their onsite visit October 9, th 10, th and 11.th So you may see some external visitors. On site, and that's important event for for the school. We'll have fall break the 17th and 18.th
Anna Lohmann: As I mentioned the next departmental meeting will go to stay the department, stay the accordion center.
Anna Lohmann: And then, as I hope you all know, at this point, we have the 75th anniversary celebration coming up for the department, you should have received an invitation at least one from us about that by now. You should have also received information as a faculty member
Anna Lohmann: and or as a student, how you can register and use departmental funds to cover the registration, if need be. Now, especially for faculty. It would be better for the Department
Anna Lohmann: if you use personal funds to register now. Not everybody may be in a position to do that, and if you're not, then your educational funds are available alternatively. And Wes Winkleman sent out an email to everybody, clarifying exactly the steps that should be done, but from a planning perspective, if you all could go ahead and register. So we know that you're coming, and we have a head count. That would be very helpful.
Anna Lohmann: So that will be November 11, th and 12.th We're really excited. We have a great agenda.
Anna Lohmann: Sir Dennis Gillings, and his wife. Lady M. Will be coming. They'll be here a few days beforehand as well, and that Monday night he'll be giving a keynote talk. So it's it's going to be really exciting. We hope to have many of our alum come back to Chapel Hill and join us. That will be at the Carolina club.
Anna Lohmann: and then
Anna Lohmann: and then the the 75th will end, and and will immediately transition to a festrif for Michael Kosrack, which will take place on the 12th and 13.th That will also be at the Carolina Club. I think at this point we have promoted the Festrif
Anna Lohmann: less so. You may or may not have received any information about that, but we will be getting out that information very soon. And then mark your calendars. December 5.th We will have the department holiday luncheon, also at the the Carolina Club.
Anna Lohmann: So with that, I'm gonna turn it over to Suzanne, moman and Naya
Anna Lohmann: via real. I say that right?
Anna Lohmann: If you ever go to the school public health graduation ceremony, you will know Naya, because she has the the pleasure of of reading reading out the names of the graduates, which each year there are more and more of them as they go across the stage. So they're going to talk to us a bit about all things global. Yes.
Anna Lohmann: I didn't.
Anna Lohmann: Thanks for having us. We'll make this short. But Nyah and I have been going around to
Anna Lohmann: each department, and just sort of giving an overview of who we are in the office of global health and sort of what's our scope of work talking a little bit more about international travel requirements, which I know is a very popular subject among faculty and staff. Then, Nya, I'll transition and let Nia talk about international student support, which is particularly important for your department, because you actually have the largest number of international students.
Anna Lohmann: So this is who we are. We're small but mighty. We like to say I'm a faculty in the Department of Health behavior, and part of my time is is I serve as the Associate Dean for Global Health, which means I support global training, research and practice across all departments. Nyah is our full time director of the office. And then we also have a student Ra, who is in our Mph program in global health.
Anna Lohmann: So our scope of work aligns with the 3 pillars in the school around education, training, research, and practice in terms of our work. In the space of education and training, we do a lot of work to support international students as every department does. We try to fill in some of the gaps.
Anna Lohmann: A lot of our time is spent on trying to advocate for funding for international students to try to work with the graduate school, to get more tuition remission awards, to try to work with advancement, to try to get more philanthropic funds for student international students, and to try to help students who are already here fill in some of their funding gaps in addition to other support and social support that we do for international students.
Anna Lohmann: I'm also the lead for the Mph concentration in global health. So I've done a lot of work on our global health training curriculum in that concentration. But also across the school. We're trying to do more to support our doctoral students. We know there are doctoral students in every department that have a strong focus on global. And so trying to figure out what some of their needs are. One of the things we launched last year was a predissertation award.
Anna Lohmann: It's the 1st time we've been able to offer some funding to doctoral students who are in that predissertation phase, want to go to an international site and start to make those partnerships and connections before they launch into their dissertation.
Anna Lohmann: We're we're going to launch a new Bsph program in community and global health which will administratively sit within the Department of Health behavior. So we're starting to focus more on our educational curriculum around
Anna Lohmann: Bsph students as well. And then we try to fill in where we hear students talk about gaps in global health training. We try to fill those in and bring external people, adjuncts, alumni things like budgeting has come up a lot and trying to fill in some of those professional development skills that our students want.
Anna Lohmann: We run a seminar with the inclusive Excellence office, which is very popular, that cuts at the intersection between global and inclusive excellence. And then we work a lot with our partners in medicine
Anna Lohmann: to run a symposium that features our global health training across the core international sites.
Anna Lohmann: And then we also run a mentoring program for our students
Anna Lohmann: in terms of research. We work a lot with the research office.
Anna Lohmann: We're working now to try to create a handbook for individuals who are doing global research to help them navigate around some of the administrative challenges that they face in global work.
Anna Lohmann: and particularly for new faculty, it can be really overwhelming to try to just figure out what is the research administration process at Unc. And then add a layer of complexity when it's international. So trying to be more supportive of our faculty in helping them understand and navigating through that
Anna Lohmann: we also host collaborators and delegation visits. We do individual consultations with faculty when it comes up around research administration issues and then networking events as well
Anna Lohmann: in terms of practice.
Anna Lohmann: This is a space in which we do a lot of work to identify practice based opportunities. This is largely for Mph students. We have relationships with these different organizations or sites listed here to offer regular practicum opportunities for our Mph students.
Anna Lohmann: And these are typically opportunities that we seek funding, philanthropic funding for. So we're looking to be able to offer more and expand the opportunities for funded opportunities for our Mph students to have experiences working in some of our international sites.
Anna Lohmann: We also manage the school wide travel award, and then the humanitarian health initiative is a is an initiative that sits within our office and focuses on service based internships for students who have interest in humanitarian health, and that will be run by Dr. Dilshad Jaff, who is an alumnus of the school and will be based here in the department of
Anna Lohmann: a public health leadership.
Anna Lohmann: In terms of transitioning to international travel approval we still require, we will always require this is not going to go away approval to do international travel, we try to make it as streamlined as possible for faculty staff and postdocs. There's 1 process which is you complete an international travel approval, form
Anna Lohmann: those come to our office. I look at those forms. If it's a level, one or 2 country by the State Department standards, those get approved pretty much sign off and and get that right back to you so that you can go ahead and make your arrangements for flights. If it's a level. 3 or 4 country. It gets approved by me typically.
Anna Lohmann: and then goes for another level of approval at the provost. So there is one more step. Most of those level. 3 countries have been approved. It just needs an extra level of review
Anna Lohmann: for graduate students. There's a slightly different process.
Anna Lohmann: They're required to go through their mentee, their mentor, to get an advisor. Approval form first.st They then put their request in through the razor system. Again. Those come to me. I look at those approve them.
Anna Lohmann: and then it goes on from there to the provost's office. But it is really important that they do this. We have had a couple of students who have not gone through this process. They've traveled, and then they've come back and tried to get some reimbursement for travel, and they can't do that. So it is required that they do that
Anna Lohmann: and then tied to the international travel is the international health and evacuation.
Jose: Relax. I'm in a pain.
Anna Lohmann: Is required for all.
Jose: Yes, Sir Thomas is.
Anna Lohmann: You need them, and.
Jose: Hi.
Anna Lohmann: So this is something. It's a separate process. You do have to register with Janet Hornecki and risk management services. You let her know your name, your department, and your dates and location of travel. She puts you on a list. It's $1 50 a day. It's really the only safety net we have for faculty. If something should happen to you when you travel, either a political crisis, a climate crisis, or a medical crisis, this is the safety net.
Anna Lohmann: This is what we would use to help evacuate you. So we do need people to be registered. If you're not registered for that there is no safety net, the university
Anna Lohmann: sort of waves responsibility. So this is kind of really important to emphasize for all travelers, students, faculty and staff.
Anna Lohmann: Alright, I'm gonna turn it over. Yeah. Yeah. So
Anna Lohmann: the last part about the insurance said university related business. So what if I'm traveling internationally
Anna Lohmann: on vacation?
Anna Lohmann: But while I'm on vacation. I might check some email. I knew you'd ask, yes.
Anna Lohmann: this is that gray area that we are also trying to figure out what is required. It's come up for students, as you know, who might travel home. International students travel home for the summer
Anna Lohmann: largely for personal reasons. But they might be doing some work and dissertations. Is that considered university affiliated or not? I don't know that we have a clear answer to that waiting on science and security to get back to me on that
Anna Lohmann: goes for both of those slides. So the one about filling out forms yes, may or may not need to do that right? Yes.
Anna Lohmann: yeah. Insurance also costs a dollar 50 a day. So it's not. We don't think it's
Anna Lohmann: that much. But if you're
Anna Lohmann: the insurance only covers you, for when you are on that unc affiliated
Anna Lohmann: trip. So you're going to a conference.
Anna Lohmann: You end that conference on a Monday, and you decide to go somewhere else from Tuesday to Friday, you're no longer covered under the insurance for your off time.
Anna Lohmann: Yeah.
Anna Lohmann: yeah.
Anna Lohmann: Okay, so international students, hopefully, this is not anything new for you all because you are the department that has the
Anna Lohmann: the majority, the vast majority of our international student population.
Anna Lohmann: So we did a landscape analysis about a year ago to kind of see what the departments and programs around the school were doing, and also to kind of educate people on what we do in our office of global health. So I'm going to focus on the things that we do 1st and then kind of highlight all the great things that you do and provide some recommendations that we've heard from our international students.
Anna Lohmann: So we have an international student buddy program that is open to all incoming international students. We email them usually around may
Anna Lohmann: to ask if they want to participate in this. We match them with a returning international student. We try and match based on home country, 1st or region and then go from there. So we don't match based upon degree program or department. That is later down the road.
Anna Lohmann: And so that's really just to help them acclimate. Have any questions answered while they're preparing to come to Gillings and have somebody here that they already have communicated with and hopefully feel comfortable with once they arrive.
Anna Lohmann: We also send them an international Student Welcome Guide, which is a web-based guide that has really been influenced by our international students, where it starts from pre-departure information to housing, to hair salons, to grocery stores.
Anna Lohmann: pretty much any sort of information that you would want as somebody that's new to the area is on that site. So it's also not just a great resource for international students, but also for new students that are moving to the area as well. So both of those opportunities are sent to international students or incoming international students in may.
Anna Lohmann: Then, this past year, we just hosted our second international student orientation, where we invite international students who are new to Gillings to come and get to know one another, start building that community and meet with our returning international students. And we partner with our International Graduate Student Association to host that event. It's during Gillings Orientation week.
Anna Lohmann: We also host scavenger hunts and potlucks with our International Graduate Student Association to again start helping build that community with our population. There's a very active Whatsapp group for the international students. And we try and send that out and make that available to all international students. They use it to share information whether it's events.
Anna Lohmann: this past weekend when there was a football game, people were asking for tickets if anybody had an extra ticket. So really, it's a way for people to share information as well. And then we have hosted webinars for prospective and admitted international students working with the admissions team and engage with current international students to really provide information to those who are interested in coming to Gillings.
Anna Lohmann: We've also done training for faculty on creating inclusive classrooms for international students. There will be a new training called global zone training, that is through the writing center and the international student and Scholars Services
Anna Lohmann: Office. And so we will be coordinating. Our office will be coordinating with them to host. Hopefully, several trainings. They like to keep those trainings small, and it's to provide training to help create a welcoming climate for our students during their 1st semester here. And so because I like to keep it small around 20 faculty and staff
Anna Lohmann: for each session. We're hoping to do a couple. And then, as Suzanne mentioned earlier, we do a lot of funding advocacy.
Anna Lohmann: and then I'll draw your attention to the departments and programs portion of this slide. So when we did the landscape analysis, we asked all the departments what they were doing to support international students. And so for you all you have said that you do prioritize or try to prioritize funding for international students, whether it's through awards. Gre ships.
Anna Lohmann: Ca, ship scholarships, because we all know that they don't have the same opportunities as our domestic students in terms of being funded how our domestic students are.
Anna Lohmann: You also have great involvement by your biostats, international students as part of, I guess your leadership team you you involve them. We've heard that from the Bios international students.
Anna Lohmann: and so other things that other departments are doing. They have their own separate buddy program, whether they call it peer program, big sip program. And that's where they we try and ask them to match international student to international student to help with that transition, and then also faculty and mentor, outreach and check-ins
Anna Lohmann: as well as specific orientation modules for their international students.
Anna Lohmann: I just want to highlight several university resources for international students. So the international student and scholar services is the one location that our international students really need to know. That's where they need to go as soon as they arrive to check in. But that's also the only entity on campus that should be answering any sort of visa related question for our international students. I will
Anna Lohmann: continue to say that throughout this presentation, because every student is unique in terms of their visa. And
Anna Lohmann: so please be aware that if they have any questions around visas.
Anna Lohmann: they need to speak with Amanda Mills. She's our contact at the international student and scholar services.
Anna Lohmann: We also have the writing center, and they provide great support around English language. We have had a number of our international students participate in their writing groups speaking groups and mini courses. And they've said that it's been really helpful for them. And then also, the graduate school has the preparing international teaching assistance program to help students prepare for being a ta as well.
Anna Lohmann: So some updates and reminders. So this past year we looked at so for those that may not know our master of public health is not stem designated. So those students that are in public health data science, they are considered non-stem.
Anna Lohmann: And so we were looking. And what that means is that they only our master of public health. Students only have a year of eligibility to work after graduation instead of if we were stem designated 3 years of work, eligibility upon graduation. So we looked at seeing if we could change what is known as our sip code from non stem to stem.
Anna Lohmann: and after a lot of talking with our peer institutions
Anna Lohmann: and understanding some of the complexities around it, we have decided to not pursue a change from non-stem to stem, and we did communicate this to all of our international students in May of last year.
Anna Lohmann: and we also recently convened a meeting with the doctoral directors of the programs that are considered non stem as well, and they have come to the same conclusion of not trying to pursue a change in their code. The major thing about that is that that doesn't mean that we're not going to still pursue this. We're just going to try and
Anna Lohmann: make the change at the Federal Government level of getting our public health code approved for stem. So we're not done hopefully changing the trajectory of our programs to be stem designated
Anna Lohmann: and then, again, as I said, I will always repeat this. All visa related questions need to be answered by Iss
Anna Lohmann: and then also something that we've had recently is student or international students. They do need to receive approval, which is called Cpt. Before starting their practicum or internship.
Anna Lohmann: and this takes about 2 to 3 weeks to receive approval from Isss. So all international students do need to start that process as soon as they know what they'll be doing for their practicum or an internship that is located outside of Unc. And Unc. Health is not considered unc affiliated for the purposes for international students completing a practicum or internship.
Anna Lohmann: So they do need to do that. If they do not receive Cpt approval, it's considered a visa violation, and they are asked to leave the country immediately. And unfortunately we've had that the past couple summers. So we are trying to make a big push that anything in terms of practicum or internship related. Please make sure your international students work with iss to get that cpt approval before they start.
Anna Lohmann: So some best practices and recommendations again, prioritizing funding for international students, due to their ineligibility for major funding sources and to help with the possibility of receiving a tuition remission because they cannot get in State tuition status
Anna Lohmann: and also matching international students. If you have a buddy program or thinking of having a buddy program matching international student to international student within the department and then also contacting our office the office of global Health to see if there are other students from some other countries I know predominantly our students are coming from China, but if you do have any students that maybe
Anna Lohmann: are looking are from? I use the example of. We had a student from Mongolia one year, and they really wanted to connect with anybody else that was from Mongolia. So we actually reached out to Duke because there wasn't anybody at Unc.
Anna Lohmann: That was from Mongolia. And so we were able to make that connection with actually a Duke alumni in Cary. So that was really helpful for that student. So if you ever have an international student that wants to connect with others from their home country. We're happy to use our network to hopefully make that happen.
Anna Lohmann: Some best practices and recommendations around advising and mentoring again, just reminding your international master students about requesting Cpt for their practicum and internship before they actually start. And then something that we've heard a lot from our international students is that a personal outreach by their faculty mentor before they even arrive on campus, has been very helpful in terms of their sense of
Anna Lohmann: creating that sense of belonging, so just welcoming them and answering any questions that they might have. And then also they have said that regular faculty faculty, mentor or program check-ins has been really helpful throughout the academic year. So not just that one time a semester, but some touch points throughout the year.
Anna Lohmann: So that's it on international students. And we just wanna let you know to please let us know about anything that you're doing globally what your students are doing, or what your alumni are doing, as we would like to promote that and support that I do follow you all on X. And you guys are very active on XI must say, so. Yeah, it's great to see when you all have visitors coming. And yeah.
Anna Lohmann: so thank you.
Anna Lohmann: Yeah, about the, you know, helping international students get internship going on 5 for 16. So
Anna Lohmann: I I had a student in who's 2,019. We had a difficult time getting the
Anna Lohmann: Cpt, I mean. So in our student guide
Anna Lohmann: we have the following, I just wanted to like, see if this sounds right to you.
Anna Lohmann: Isss has a rule that if one of these holding students are typically ineligible for Cpt.
Anna Lohmann: they've completed all coursework and have been approved to register for thesis credits only.
Anna Lohmann: We say, therefore, it's suggested to use our practicum for, say, 42, as a mechanism for requesting Cbt. Authorization before registering for thesis credits.
Anna Lohmann: and I I think I got that student in as an exception. But it was like many, many meetings with Isss.
Anna Lohmann: So that's what we have in our does that sound?
Anna Lohmann: I can't say like, for sure. Right now I'd have to actually look at it and then see.
Anna Lohmann: it's very. It's like, so
Anna Lohmann: I would say double check with Isss on like your exact wording of that. Yeah, if that's from them, then go with that. But I would also encourage the student to also double check with Isss, because unfortunately, we have had
Anna Lohmann: instances where they think they're saying yes to one thing, and it's actually something else. So yeah.
Anna Lohmann: always double track.
Anna Lohmann: I just want to ask about the big buddy program. So
Anna Lohmann: if there's something going on in the department, is there also something at the school level that they will be matched with.
Anna Lohmann: Yes, so they are. So our we have about. I think we matched around 30 incoming or new international students this year. And we do ask like, Oh, are you being matched with somebody in your department? Because then, if we also know that the returning international students are from, say, biostats. We do also see like, okay. Well, then, it would make sense. If it's from the same country and from the same department that we match them together. So I can kind of be
Anna Lohmann: just a easy thing.
Anna Lohmann: Yeah.
Anna Lohmann: any other questions.
Anna Lohmann: Thank you very much.
Anna Lohmann: Thank you, Sir Johnson.
Anna Lohmann: Alright. So next up Jamie and Brian and Brian Andre, we're going to talk about data, compliance and data security. And I think Brian is going to start.
Anna Lohmann: Brian, can you hear us, you ready to take over.
Bryan Andregg (He/Him) UNC-CH: I can hear you just fine. Do you want me to share my screen? Or is someone up there willing to press the slide button for me?
Anna Lohmann: I can do it here.
Bryan Andregg (He/Him) UNC-CH: Right?
Bryan Andregg (He/Him) UNC-CH: Alright. So I'm Brian Andreg. I'm the Associate director at the School for Systems and Security. I'm housed in instructional and information systems. I'm also the school's Primary Information Security Officer, which at the end of the day means I'm responsible
Bryan Andregg (He/Him) UNC-CH: to Michael and the chairs, and ultimately the Dean for keeping us all abreast of what's the right thing to do when it comes to information security writ large
Bryan Andregg (He/Him) UNC-CH: this topic. This presentation is mainly about research security compliance. I know this department doesn't do the most with Irb compared to other groups, but it's much more than Irb grants and contracts often have compliance requirements, the office of sponsored programs that come to us with compliance requirements, data, use agreements often have compliance requirements as well.
Bryan Andregg (He/Him) UNC-CH: So keep that in mind. Also my pitch. I'm happy to talk about information security to your students, to your research groups and about all aspects of it, including international travel, because there are places people travel that are very difficult to engage in unc work
Bryan Andregg (He/Him) UNC-CH: by Federal legislation anymore, namely, China and its territories. There's a lot of requirements due to the National Defense Reauthorization Act that prohibit a lot of work in that space.
Bryan Andregg (He/Him) UNC-CH: Next slide, please. So don't panic whether it's the irb, or another data use requirement. There's no need to to panic. We'll talk it through, and we'll figure out what's gonna work for everyone next slide, please.
Bryan Andregg (He/Him) UNC-CH: So in the case of Irb research security compliance, we get a lot of questions about how people engage with the Irb. What happens when you get an email from the Irb about data security levels. Even if you've applied for your study to be exempt or said, it's non human subjects facing. What? What does this mean? And who can I talk to
Bryan Andregg (He/Him) UNC-CH: about it? Are the big questions we get next slide, please?
Bryan Andregg (He/Him) UNC-CH: So you can talk to me. Again. I'm the the school's Primary Information Security Officer. I would immediately jump to the bottom of the slide in your department. You also have very strong support from Scott and David. And if you're in Cscc. Or doing work in that space from Carl and Bill, so there's plenty of people to talk to about it, and I'm available all the time via all these different ways
Bryan Andregg (He/Him) UNC-CH: next slide
Bryan Andregg (He/Him) UNC-CH: so what is the Irb data security level process. The main thing I want to call out here is that if you submit through the Irb, you're automatically assigned a data security level that is, without human intervention. And the instrument for assigning that level is very coarse. Essentially, if you have any identifier at all.
Bryan Andregg (He/Him) UNC-CH: Name email phone number anything else that would qualify, you're automatically a level 2, if it's that and anything that's deemed sensitive as far as a research type. That's a level 3 that happens before anyone looks at your exemption requests or your Nhsr requests. So again, don't panic.
Bryan Andregg (He/Him) UNC-CH: Once the analysts review. They set a final data security level accept or decline the request for exemptions. And then we will have a conversation. Sometimes there's a little timing issue in the automated system. And so at the same time, you're being told you're exempt. You're being told you've got a data security level assignment.
Bryan Andregg (He/Him) UNC-CH: We'll talk it through
Bryan Andregg (He/Him) UNC-CH: next slide, please.
Bryan Andregg (He/Him) UNC-CH: Practically speaking, it's what I discussed before almost everything starts at a level. 2. Most things end at a level. 2 I did a quick review of Erbis for Bios. You have a lot of exemptions, and so that's
Bryan Andregg (He/Him) UNC-CH: that's just all manageable and data level of security. Data, too.
Bryan Andregg (He/Him) UNC-CH: is just. We consider good hygiene these days. Next slide, please.
Bryan Andregg (He/Him) UNC-CH: So in context, the campus does have an information classification standard. I encourage you all to go to policies.unc.edu, and give it a quick review. Just so, you know it's there the tiers of information align in a crosswalk across the data security levels. And then also our security control standard. What you have to do that is next.
Bryan Andregg (He/Him) UNC-CH: Thank you so level 2 controls. As I said, good hygiene. Gilling's managed devices meet these requirements. The operating system is supported by the vendor. That means it's a modern version of windows, Mac OS, or Linux. There's some kind of antivirus or malware installed. Most of these come built in these days. No cost additions necessary.
Bryan Andregg (He/Him) UNC-CH: You keep your operating system and applications patched and up to date. What this means is when windows bothers you about a software update. When it's convenient.
Bryan Andregg (He/Him) UNC-CH: you apply that update and you don't just put it off and put it off and put it off and put it off forever. Eventually it will force you to apply the update. And I guarantee that always seems to happen right before you want to teach a class. And your computer is busy rebooting
Bryan Andregg (He/Him) UNC-CH: same with applications. They all will tell you these days when there's an update available, when it's convenient for you. Apply the updates I apply mine.
Bryan Andregg (He/Him) UNC-CH: Fridays
Bryan Andregg (He/Him) UNC-CH: 4 PM.
Bryan Andregg (He/Him) UNC-CH: Your login requires a password from sleep or hibernate, or boot. That password meets onion, level complexity on windows, computers that are Gillings managed.
Bryan Andregg (He/Him) UNC-CH: This will be your onion password. If you're using another device like a Mac or a Linux based device, I just encourage you to keep it in sync with your onion. That's what I do.
Bryan Andregg (He/Him) UNC-CH: Whole disc encryption is enabled. These tools are built into the operating system. You can find them in the system settings. And depending on your research, you make use of secure storage.
Bryan Andregg (He/Him) UNC-CH: and I'll talk about those options in a second
Bryan Andregg (He/Him) UNC-CH: next slide, please? So what does level 3 add to it? The big one, it adds, is vulnerability scanning, which makes use of a software package provided by one of our vendors. Very easy to manage, for Gilling's managed computers
Bryan Andregg (He/Him) UNC-CH: harder for students, because there's a manual engagement involved of of having them install the software rather than us, pushing the software? Not impossible. Just harder to do
Bryan Andregg (He/Him) UNC-CH: next slide, please.
Bryan Andregg (He/Him) UNC-CH: So where can I put my stuff if I need a secure place to put my stuff next slide, please
Bryan Andregg (He/Him) UNC-CH: approved. For all levels of research
Bryan Andregg (He/Him) UNC-CH: and for other information types that fall into those security classifications. Microsoft Teams sharepoint, which is the storage underneath teams Unc. Provision cloud environments. We have some stuff in aws, some stuff in azure, some stuff in Google.
Bryan Andregg (He/Him) UNC-CH: Those are approved. They're approved for use with external collaborators. They're not approved for credit card numbers or social security numbers. I hope your research doesn't involve any of those. If you don't need to collaborate with an external collaborator, individual onedrive
Bryan Andregg (He/Him) UNC-CH: on campus storage through the secure storage environment or the research computing secure Workspace, are all very useful places
Bryan Andregg (He/Him) UNC-CH: next slide, please.
Bryan Andregg (He/Him) UNC-CH: What's not approved
Bryan Andregg (He/Him) UNC-CH: dropbox box, personal cloud storage accounts. We don't have contractual relationships with these organizations that give us the compliance overview. We need to meet the requirements that we have from the Federal Government and the State Government, and a great number of funding agencies also important. If something goes wrong while using one of these, we don't have a way of helping you out with it.
Bryan Andregg (He/Him) UNC-CH: You may work with an external collaborator who, through their institution, has licenses that cover the use of these products.
Bryan Andregg (He/Him) UNC-CH: It's important to know who's responsible at the end of the day for Irb oversight or other kinds of compliance requirements. If you have questions, feel free to talk to Scott or David Carl Bill or myself.
Bryan Andregg (He/Him) UNC-CH: Next slide, please.
Bryan Andregg (He/Him) UNC-CH: So research computing secure workspace, if you have very highly regulated data, and you need a place to put it.
Bryan Andregg (He/Him) UNC-CH: research, computing essentially offers secure enclaves that you remote desktop into and are able to work from the meat. Pretty much every data use agreement that the office of sponsored projects in the Vice Chancellor for research's office will agree to
Bryan Andregg (He/Him) UNC-CH: including very high levels of Federal requirements like Fedramp.
Bryan Andregg (He/Him) UNC-CH: It is challenging to get data in and out because it does require use of some older technologies. Some of us grew up with like Ftp but it does support most of the software you want to use, and that software is not available. It can be installed
Bryan Andregg (He/Him) UNC-CH: next slide, please.
Bryan Andregg (He/Him) UNC-CH: So what if you're told. You have to meet higher levels of compliance requirements. There's a whole dictionary of acronyms and regulations.
Bryan Andregg (He/Him) UNC-CH: who will help you out next slide, please? Not surprisingly. We will help you out the Gillings Research Group, Alexia Kelly and Carrie North. I again, Scott, David Carl Bill depending on where you sit the Vice Chancellor for research. Penny Gordon Martin's organization will help you. The office of Sponsored Research and Sponsored projects.
Bryan Andregg (He/Him) UNC-CH: Unc's Information Security Office and the Office of University Council. We will all work with you to make sure we're doing the right thing
Bryan Andregg (He/Him) UNC-CH: next slide.
Bryan Andregg (He/Him) UNC-CH: And now we're off to Jamie, and unless there's questions for me.
Anna Lohmann: Any questions for Brian.
Anna Lohmann: Sorry, we're just kind of
Anna Lohmann: gonna swing around back here. Mine is far less
Anna Lohmann: I guess data and a lot more research compliance than Brian's. He is the the data security person. And I am, I am compliance. Hi! I have been here before to talk to you guys a couple of times, and I'm happy to be back. This is more of a compliment to his slides.
Anna Lohmann: I'm just gonna talk to you a little bit about some of the definitions when we're talking about data compliance. A little bit about what's why do we care like. Why, even come and talk to you guys about this? Some of the responsibilities that you guys have as investigators, some of the regulatory requirements that you need to look out for. And then a couple of the like weird things that might stick out to you as you go about
Anna Lohmann: your research like data, use agreements which are some fun ones.
Anna Lohmann: So I think the key definitions, which I think are things that Brian has already gone over are the tiers of the sensitive data. These are unique to sensitive data in itself is not unique, but the tiers are unique to Unc. And I think that they are important to understand, because it is kind of a little bit of a shock value when you when you get that email, especially if you have students on your studies sometimes they're just like.
Anna Lohmann: what do you mean? I have some sort of like restricted or confidential information, especially when you have already told them that your data is de-identified or anonymized, which, again, I am going to say, is an important slide to maybe sometimes
Anna Lohmann: define, because this is one as an ethicist that I like to say we we like to conflate these 2 terms, I think, in passing. Sometimes we say, Oh, you know, my de identified data or my anonymized data. And we just kind of don't separate those in a way that is maybe far enough apart from each other. So I think, ensuring that we have these 2 explicit definitions for our
Anna Lohmann: for our students and for our ras, and anyone who's working on the projects with us when they get that.
Anna Lohmann: You know, the confidential versus the restricted might help them a little bit more.
Anna Lohmann: So this is a really interesting definition that
Anna Lohmann: because we are not a hipaa covered entity as Unc. You know, we might still deal with protected health information which is important to, you know. Make sure that for our participants we are being very careful, however, in a lot of your research, I'm assuming that if you are working with protected health information. You are using it
Anna Lohmann: as a part of a study, that you're working in collaboration with us with an entity that is a covered health and entity, and therefore you are probably covered under their hipaa, and you will need to
Anna Lohmann: abide by their hipaa her waivers or their hipaa forms, that they're requiring their participants to sign. So those are the hipaa identifiers. I'm sure you know them. This is not new information to anybody, but just to be sure, as we're going along and talking about the things that we're saving on our computers, and where we're saving them, just ensuring that, you know.
Anna Lohmann: I came and talked to you guys about like taking our laptops places, and you know where we're storing our laptops in our cars. These are the kinds of things like if we're only saving them on. You know the local drive of our laptop. And then we have something with these kinds of identifiers. That's something that's going to become a bigger problem for us and for Brian, who, I'm sure, loves to get that call. You know, on a Friday what he's trying to do
Anna Lohmann: just update his computer.
Anna Lohmann: So this is my big spiel for everybody, my top priority in this I have very little knowledge when it comes to data and security. But my biggest thing is protecting research subjects, protecting research participants and all of their data. That's what got me into this job. That's what got me into this line of work. So I want to make sure that we're protecting all of these subjects, protecting their data and ensuring that when
Anna Lohmann: decide to participate in research. We're respecting all of this that they're giving us. So the types of data sets.
Anna Lohmann: That they have is going to kind of drive. What is going to
Anna Lohmann: be the types of protections that that we need to give them. So do you have, Phi. What kinds of classifications has your research been deemed locale. So are you working remotely? Are you at home, or are you connected to Edurroam? Are you working internationally? Are you on campus? What kind of technology. Do you have?
Anna Lohmann: All of these things are going to be driving the different types of protections that you need? And then another one that comes up is your IP and your research vulnerabilities. So are you saving, analyzing, or working on unpublished work. And who is it funded by? So if you're working on, you know. IP, that is funded by a sponsor.
Anna Lohmann: and you know you
Anna Lohmann: want to take it to Cuba. That's going to be way bigger of a risk that we're going to have to run through Brian and through the global working group. And that's going to be a bigger data security issue that we're going to have to lock down than if you are working at home on an unsponsored research project. So that is kind of what goes into all of these things that we want to make sure that we're kind of keeping abreast of when we think of these
Anna Lohmann: these protections. So your responsibilities, I think.
Anna Lohmann: you know, understanding the technical needs
Anna Lohmann: that come with your specific research and its classifications. When you get these emails abiding and understanding the locality requirements. If you're working off site. If you're bringing your laptop somewhere, if you're going to go overseas, if you're going to go even to a different state, just being aware that you are transporting a laptop with data on it.
Anna Lohmann: that is something that right now we don't have an Hr person Gretchen has left, and so I know. The last time I came and talked to you guys, there was like, maybe some talk about whether or not that international travel had domestic
Anna Lohmann: concerns. And so we haven't actually figured that out yet whether or not we have to report domestic travel. Because in all likelihood, I mean the the types of things that happen flying from, you know, here to
Anna Lohmann: India could happen in an airport flying from here to Charlotte like someone could steal your laptop anywhere, and if you have some sort of Phi on your laptop it, it is kind of the same risk, so that is not to say that there's a mandate in place right now. We don't know how we're going to work out that policy, but it is something to just be aware of.
Anna Lohmann: investigators are responsible for reporting breaches of data security policies in a timely manner. I think that you guys got a copy of these slides. If not, I can send them out to you guys at the end. There is a bunch of clickable links, including how to report breaches of data. And you can also just click it through to the ethics line. I'm sure if you just type in unc ethics line.
Anna Lohmann: there's like a bunch of things that come up and it's just a big phone, and you can just click it. And you can report your data breach and also ensuring that your study team, your students, your ras, your project. Managers are all aware of data, safety, hygiene for study, documents which are which includes where to save and where not to save all of the things that Brian just
Anna Lohmann: told us.
Anna Lohmann: These are just a few of the regulatory requirements that might pop up like I, said Gillings, as a whole, is not a hipaa covered entity, but Unc. Health is, if you're partnering with them, or if you are.
Anna Lohmann: if you are like double
Anna Lohmann: employed over there, high tech is part of the Ehr, and then Gdpr is sometimes built into most of our irb applications. Anyways. Now.
Anna Lohmann: data use agreements. So if you are receiving research materials. Or you are
Anna Lohmann: exporting research materials, including data out from the university or in from a university that will go through Osp. And this is another really important thing, because where are you going to save these? And who is going to manage them? So if you have any questions about receiving these or sending them off. It's really important that you get in touch with the right side of Osp. If it is
Anna Lohmann: from a corporation, it's going to be a different side of Osp than if it's another university. So if you have any questions about those types of partnerships where you are receiving or sending off research data. Please feel free to get in contact with me, and I can send you off to the right kinds of places. And then there's my contact and Brian's contact at the end.
Anna Lohmann: I am a big policy person and some more resources, and that's it.
Anna Lohmann: Well done.
Anna Lohmann: thanks. I hope that wasn't too painful for you guys
Anna Lohmann: because I don't have any questions before I run away.
Anna Lohmann: So lastly, Mike, love is going to give us a brief tutorial
Anna Lohmann: on Linkedin. Particularly perfect. Yeah, very, very brief.
Anna Lohmann: so Hi, everybody
Anna Lohmann: good to see you. So we have a there's a social media group within the Web Committee, and it's Shi Hao and I. And then we've also had a lot of help recently from Liz Bradshaw.
Anna Lohmann: Maybe so. I don't know if she's online. But
Anna Lohmann: what I want to talk to you about is we're kind of thinking about strategies of social media for the department. And we have, as people were saying, like a pretty active twitter or ex page. And then we're also been building in this direction. So a month ago. Yeah, a month ago Liz Bradshaw created a Linkedin page for the department, and I'll show you that. And then we're gonna
Anna Lohmann: in October, I think. October 11.th We're going to meet with the Bsa. To talk about strategies for promoting themselves, their research, turning their Phd. Or whatever wherever they are in their graduate
Anna Lohmann: program turning that into, you know, career and networking opportunities. So
Anna Lohmann: I I told Tanya I'm Gonna use some pictures from Tanya's Linkedin, because I think it's a great example of like, how can faculty use Linkedin to talk about things going on? So this is great because we're getting, you know.
Anna Lohmann: linking to all the people, and we get to see how well our faculty are doing. And this was like a really great accomplishment for Tanya. And you can see, like lots of people are are appreciating it and commenting on it. And and so
Anna Lohmann: what are now having a department Linkedin, the department, Unc. Biostack can come in and and promote that, and and
Anna Lohmann: that becomes in a place where you can kind of see all the activity going on. And it's good for, you know, recruiting faculty. It's good for recruiting students, etc.
Anna Lohmann: this is just to show you that, like other departments, are using this pretty effectively. So this is, you know, down the street wake Forest, Sarah Lot. Spice
Anna Lohmann: is posting about what they're doing in their department, and you can see Sarah's tagged a bunch of faculty, and you can, you know, go in and see everybody's profile. So I would highly recommend
Anna Lohmann: creating a Linkedin profile and then go follow Unc Biostat. I'll show you how to do that. And I I was really active on Twitter, and then I quit
Anna Lohmann: about a year ago because I it was like the signal to noise. Ratio was not right for me. It was like they were changing the algorithm to give you a lot of content. That wasn't, you know, it was great for science and stats honestly for a long time, and then for me, it didn't work. The department's still on Twitter X. We're not we that wasn't abandoned. But like.
Anna Lohmann: I find this to be actually a really good place to see people post papers. See, you know students, you get to learn about students. Maybe you want to recruit them as postdocs. People are posting about conferences, encouraging people to sign up for conferences.
Anna Lohmann: This is like it, it. This is more in in the bio, you know, genomic space on the left side. And this is the data science schools posting. So you can, you know, get, hear about things going on off campus or on campus. This is great. I want everybody to do this. So have the student
Anna Lohmann: post about the paper with a link, and then the faculty promotes it.
Anna Lohmann: Quote, you know, quotes it, and and distributed to sit, brought more broadly, so that way the student gets credit. You people click through and maybe follow the student cause they're interested. Who's this, you know? Who's hey, Sousa? Where? What are they up to? So this is perfect, and then the department can then promote that. You know if they if it if it sees fit I'm gonna skip over that.
Anna Lohmann: This is just a like. A week ago I was posting some some stuff about papers that came out, and then like.
Anna Lohmann: it's great like it does lead to interesting conversations. So here I'm talking with, you know some some people in my field and getting down into the details of the paper. So it's a great place to carry on these conversations. Our our graduates are
Anna Lohmann: talking about where they are in their career, and they're getting a lot of attention like Anshi from my lab. You know. She's got 240 people in her network here that are, you know, congratulating her on her promotion.
Anna Lohmann: Ethan, you know, going off to Gsk like you get. It's also really seems to be very active with our alumni. So it's like a continuous. We want to have this continuous presence when they're in the department when they're out, and then off to different careers. So other departments have linkedin uw ut Austin.
Anna Lohmann: ut health.
Anna Lohmann: Here's our department just created again by Liz Broadshaw a month ago. But you can go and follow this so you can just type, Unc Biostat, that should give you. If you're on Linkedin, you should be able to, you know. See this, and you can follow this. Follow the department. Yeah, and that's it. So we're going to talk about this to the students. Because I really think
Anna Lohmann: you know.
Anna Lohmann: faculty may or may not want to create a Linkedin page. But I do think it's it's going to be great for the students to have this and have all their content kind of in a place so you can go. You can click on Unc bioset. And you can see, like these are students talking about their papers, that they're putting up either as preprints or publications.
Anna Lohmann: Any questions.
Anna Lohmann: It's really great. Thanks, Mike, so much.
Anna Lohmann: yes, I I joined Linkedin recently. Also, it's really a great way to connect alumni
Anna Lohmann: and colleagues at other universities. Once you're on, it's so easy, it really just all of a sudden
Anna Lohmann: someone pops up from your past and you're connected with them. And then you're getting a chat from a student who was in your class in 2,008, asking how you're doing. It's really fantastic. So I think
Anna Lohmann: doesn't take a lot of effort. I guess you can really get up and running quickly. And so I would encourage folks to do that, anyway? Who, if we wanted to share things on the department page, is that
Anna Lohmann: right? Now? Liz Bradshaw is holding keys to that? Because
Anna Lohmann: yeah, we don't have enough dedicated person. But Liz is, that's her position within the Cscc. Yeah. But the department outside of the Ccc. Is covering part of her time now to where the communications have.
Anna Lohmann: Okay, yes, it was, Rajo. Okay.
Anna Lohmann: all right. Well, we're at time. Should be a cookies and coffee upstairs, and 7 h, 3, 30. Thank you all for coming.